Approve a purchase order

What this is for

Release a draft purchase order so receiving (and the vendor) can treat it as real.

Concepts

Approve Purchase Order (check icon) cannot be undone. The confirm text is: Are you sure you want to Approve? This action cannot be undone.

After approval, status moves off Draft (toward received as you take goods in).

Before you start

• The PO exists and is Draft.
• Line items and Warehouse are correct — edit before you approve.

Steps

1. Open the purchase order (Providers → vendor → Purchase Orders).
2. Review lines, warehouse, and Reference.
3. Click Approve Purchase Order.
4. Confirm Yes in the dialog.

The list has the same check icon on draft rows.

What happens next

Receive items. You can load this PO onto a receive.

If something looks wrong

• No approve icon. It is already approved or received.
• You approved the wrong qty. You cannot un-approve. Receive only what arrived; talk to your admin about the rest.